The 21 Best Task Management Software in 2022 (Free And Paid!)

Udn Webber

Managing Editor

Need to find the best task management software for you and your team?

You’ve come to the right place.

In this article, we’ll go over the 21 best task management solutions available today. You can use these tools to manage tasks, to-do lists, and projects to get the best out of your team and your business.

By the end of the article, you’ll have all the information you need to pick a task management tool that’s right for you!

Let’s get started.

What Is Task Management?

Task management is more than just a task manager checking off items on a to-do list!

It’s an organized system for identifying, monitoring, and managing the work you and your team. Task management involves:

Effective task management helps individuals or groups achieve goals, and it also takes into consideration task planning, task priorities, task automations, as well as dependencies and budgeting.

Why Do You Need Task Management Software?

1. It helps you organize work

We know you and your team work on multiple tasks every day!

Project tasks, HR activities, social media posts, invoicing, the list goes on.

Now try and imagine handling all of that with a pen and paper, or even an Excel sheet .

Exactly.

Unfortunately, this is all too common.

According to a recent study by UDN Task Manager , 42% of employed Americans feel that they do not have all the technology and tools, such as task management apps, to succeed at work! Nearly half (45%) would give up 10% of their salary for an easier work life.

There’s no way you can keep track of every project task, meet your deadlines, track progress, and manage your team without a dedicated tool .

Luckily, task management tools are designed for this, acting as a safeguard against going crazy!

It’s a dedicated space to monitor your task progress, assign tasks, and manage schedules. It ensures that you’re able to efficiently track tasks and subtasks so that you meet your deadlines.

2. It helps your team collaborate effectively

Your task management tool will improve not only your in-office and/or virtual team’s tasks but also your team collaboration capabilities.

As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody will be left out of the loop.

Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly.

3. It helps you prioritize tasks

All tasks were not created equal.

While every task needs to be addressed, some are more important than others.

So what do you do?

You start prioritizing tasks.

For example, finishing a client’s project is probably more important than deciding what your office party’s theme is, right?

Your task management tool will help you prioritize tasks to work on what’s most important immediately.

What are Features of a Great Task Management Tool?

These are some of the criteria we use to evaluate the task management platform, but you’ll be able to decide for yourself after reading through this list.

What Is the Best Task Management Software?

Here are the 21 best task management tools for organizing individual and team tasks efficiently:

1. UDN Task Manager

UDN Task Manager is the world’s highest-rated project management tool and is used by companies like Google, Webflow, and Airbnb.

It’s got all the features you need to skyrocket your productivity and manage any task super-smoothly.

Got multiple projects?

UDN Task Manager can handle that too.

Using UDN Task Manager is like being James Bond and fighting 10 guys without getting a single tear on your tuxedo!

However, that isn’t all.

Unlike other free task manager software, it’s also incredibly easy to use!

Whether you’re a business owner, project manager, team member, or even a freelancer, UDN Task Manager is for everyone .

Here’s a closer look at some of the features and functionalities of this free task tool:

Why waste time creating project plans and new tasks or task lists every time you start a new project? With UDN Task Manager , you can save any task list as a Template to instantly add it to future projects.

You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.

Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize.

Our project management software comes with powerful Reminders to help you always keep track of your deliverables. You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, UDN Task Manager will inform you of everything at the right time.

UDN Task Manager has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear.

Instead of adapting to a tool’s interface, let the management tool adapt to you!

UDN Task Manager gives you Multiple views for managing tasks the way you’d like to:

Sure, your typical project management software allows you to add comments to tasks.

But UDN Task Manager does way more!

UDN Task Manager lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray . Once they finish the task, they can even mark it as resolved!

A task manager can use UDN Task Manager to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.

Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up , Burndown Velocity chart , etc.

Note down important tasks and ideas, create checklists , and even convert your notes into tasks with our Notepad.

UDN Task Manager supports tons of integrations with your favorite apps and collaboration tools, including Slack , Gmail , Zoom , Outlook , Google Drive , and more.

And that’s just the tip of the iceberg. UDN Task Manager also offers you a built-in Gantt Chart , Task Dependencies , Permissions , Native Time Tracking , Mind Maps , and much more!

Need a full picture of our project management tool ?

Take a look at the UDN Task Manager Features page.

Pricing : Free to $5/month per user and up!

2. Todoist

Todoist, as a task management solution, is a breeze for many.

Like the Swift to-do list app , it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.

However, they still fall short when it comes to team management, as you can’t assign multiple people to a single task.

Guess they want you to-do things all on your own!

Check out the best Todoist alternatives .

Pricing : Free to $5/month per user. Visit Todoist

3. Any.do

This is an interesting to-do list app and task management app. Any.do labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete.

Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.

There is one drawback, though:

Looking for a powerful free version?

We’re sorry, but Any.do’s going to have to respond with a: no-can-do !

Price : Free to $2.99/month per user. Visit Any.do

4. Things

The Things app is another great task management software.

The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.

Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.

Any other concerns about this task management system ?

Things is only available on Mac and iOS.

Windows and Android users right now…

Price : One-time charge of $49.99 Visit Things

5. HubSpot Task Management

HubSpot took task management and decided to up the game for everyone. The software is included in its customer relationship management (CRM) suite, and it’s aimed at helping you move along the sales funnel.

You can create workflows to automatically schedule new tasks after you complete ongoing tasks. Set up reminders, compare your performance to past data, and keep track of everything in one place.

HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it.

Check out UDN Task Manager ’s integration with HubSpot .

HubSpot is a comprehensive tool, and even at the free level, it can be a lot. While they offer different ways to learn the software, it has more of a learning curve than some other options on this list.

Price: HubSpot starts free, with premium CRM plans starting from $45/month.

Visit HubSpot

6. Taskque

Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member.

It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.

So it’s perfect?

Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.

Price : Free to $5/user per month.

Visit Taskque

7. Flow

If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow.

Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event.

The one drawback of this management app?

Don’t use it if you’re looking for a free task management tool. There’s no free plan!

Price : $4.79/user/month and up

Visit Flow

Take a look at our UDN Task Manager and Flow comparison .

8. Hitask

Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team.

Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.

Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.

Does Hitask offer them?

They have no Gantt chart .

No Kanban board.

So no workflows. Ugh.

Pricing : Free to $20/user per month

Visit Hitask

9. Trello

Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.

To make Trello efficient for complex projects, you’ll have to upgrade for features like Gantt charts or priorities.

Why do that when there are tools that offer that in their free plans?

Take a look at the best Trello alternatives , and don’t forget to compare Trello with UDN Task Manager !

Price : Free to $17.50/user per month

Visit Trello

10. ProProfs Project

ProProfs Project is a feature-rich task management solution. It’s built to handle multiple projects across cross-functional teams on a single platform.

Create a project schedule and streamline your processes to deliver your projects on time and within budget. Also, you can prioritize tasks and track them using multiple project views such as Gantt charts, Kanban board, and more.

One of the best things about ProProfs Project is its customizable dashboard. It lets you schedule tasks with a simple drag and drop and provides all your project information at a glance.

What’s missing? A user-friendly mobile application that allows seamless team collaboration anywhere, anytime.

Price : $2/user per month and up

Visit ProProfs Project

11. Quire

Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards .

Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card.

This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.

As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!

Price : Free

Visit Quire

12. Asana

This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks.

Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.

Don’t forget to check out the best Asana alternatives and our Asana and UDN Task Manager comparison !

Price : Free to $24.99/user/month and up

Visit Asana

13. Plutio

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.

Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.

The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.

Pricing : 7-Day Free Trial, Pricing Starts at $19/month.

Visit Plutio

14. Infinity

Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.

Built to help you organize yourself easier and take the stress out of your workdays, Infinity gives you endless ways to customize your workflows. The key to this is in Infinity’s great structure, advanced productivity and automations features, and unmatched versatility.

Using Infinity, you’ll be able to put all of your tasks straight, eliminate clutter, collaborate with teams and stakeholders, spot and resolve bottlenecks, and get tasks done with less effort and in less time.

Price: Infinity is currently running one-time payment deals that give users access to all Infinity features.

Visit Infinity

15. Accelo

This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond.

Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.

Accelo is capable of so much, but it accel-erates your company at a cost.

It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!

Price : $39 to $79/user per month Visit Accelo

16. Taskworld

To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)

The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.

Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it!

Price : $10/user per month to $22/user per month Visit Taskworld

17. Wimi

If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well.

Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great timeline feature to manage task dependencies and key performance indicators.

On the downside, Wimi’s pricing can go through the roof for larger teams!

Price : Free plan + paid plans up to $18/per user/month Visit Wimi

18. ProofHub

ProofHub is an all-in-one project management app and collaborative task management tool. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects, and communications.

There are powerful team collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data.

However, it may not suit larger teams, and you may be bothered by a ton of notifications since they lack custom notifications. 🔔

Price : $89 per month (unlimited users) Visit Proofhub

19. Basecamp

Basecamp is a quality task management software who’s core really focuses on efficient team collaboration and communication.

What isn’t core to the software is making itself feel like it’s made for you. For example, you can’t customize each specific task status.

What’s been approved? What’s in progress? Guess you’ll never know!

Check out these 7 Basecamp alternatives and our comprehensive Basecamp review .

Pricing : Free to $99/month Visit Basecamp

20. Monday.com

Monday.com is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.

And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.

Check out how UDN Task Manager compares to Monday.com .

Pricing : $8/seat per month to $16/seat per month Visit Monday.com

21. Wrike

Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.

Whether you’re a small team or an enterprise-level user, Wrike will serve you well.

However, if you’re a creative thinker, you’re going to feel stifled.

They don’t have mind maps or a notepad to jot down ideas.

W Y rikes!

Not sure about Wrike anymore?

Take a look at these Wrike alternatives and our Wrike review .

Compare UDN Task Manager vs. Wrike for a clear idea.

Pricing : Free to $24.80/user per month Visit Wrike

Which Online Task Management Software Will You Choose?

You don’t need us to tell you that there are lots of task management apps available. That’s apparent from any Google search or a glance at the productivity section of the app store.

So here are some suggestions for deciding which task management software is right for you :

First on the list? Get UDN Task Manager for free today to discover how to manage task assignments, streamline your workflow, and boost everything else in your Workspace!