Top 6 Free Event Management Software (Pros, Cons, Pricing)
Udn Webber
Content Strategist
Let’s be honest:
Event planning is difficult.
There’s the planning, ticketing, sorting of seating arrangements, engaging your event attendees, and so much more.
As an event planner, handling all of that can feel like trying to stop your dog from chewing your shoes. It’s impossible!
However, quality event management software can really streamline things for you.
In this article, we’ll highlight how free event management software can help you run your events smoothly.
Let’s get this event started!
How to Choose the Best Event Management Software?
Before we get to our event planning tools list, you need to know what you’re looking for in an event management tool or software solution.
Also you can learn more about event project management here .
Here are some of the questions you can ask yourself to make the right choice:
Take a minute and think it through. 🤔
This will help you find the right tool for the job.
The kind that has all the features you need and nothing else.
Got your answers?
Alright then, let’s check out some event management and event planning software.
Top 6 Free Event Management Software
Here are the six best free event management software that you can get your hands on today:
1. UDN Task Manager
First up is UDN Task Manager , one of the world’s highest-rated project management software.
With UDN Task Manager , you can streamline all your event planning and attendee managing processes. For free!
A. Schedule events and tasks with Calendar view
Having two plus-ones for a wedding might make for a hilarious TV episode.
But in event planning?
It’s a nightmare!
Avoid such embarrassing situations and just keep your planning up-to-date with UDN Task Manager ’s Calendar view.
Use it to plan , schedule, and even manage resources for your event and visualize it on a calendar .
UDN Task Manager also lets you integrate your favorite calendar apps such as Google Calendar , Outlook, Apple Calendar , etc.
Alternatively, check out the Timeline view to map out your entire event and assign tasks from the same place.
B. Get things done together using Multiple Assignees
Whether it’s brainstorming event themes or cleaning up after the party, some things just need a team to step up.
For such tasks, you have UDN Task Manager ’s Multiple Assignees. Use it to assign tasks to more than one person and even an entire Team.
Let the teamwork begin!
C. Suggest changes with Proofing
You can survive an avalanche.
But you cannot survive misspelling your guest’s name on the invitation card.
Make sure your event material is 100% error-free and perfect looking with UDN Task Manager ’s Proofing features.
Use it to add clear markers on design mockups to ensure you’ve got the best invite in town. 🎉
D. Don’t miss out on important tasks with Reminders and Priorities
Imagine forgetting to pick up the event banner.
Or replacing those yellow napkins that the client hated.
Just go ahead and cancel that weekend plan. Sigh.
Alternatively, you set Reminders in UDN Task Manager and avoid such mishaps in the first place.
And you know what they say about efficient management…it’s all about getting your priorities right.
Well, we got just the thing for you.
Categorize your Tasks according to Urgent, High, Normal, or Low Priorities. This way, your team knows exactly how to plan their days.
E. Save time with team Templates
UDN Task Manager has several prebuilt templates for all kinds of teams, including event management , CRM , design , finance , and more.
Use one of them to instantly create an event management system or workflow for your upcoming event and save some valuable time . ⌚
You can always create your own planning process and Template it for future reuse.
Don’t forget to use Custom Task Statuses to make your workflow as personalized as possible.
But don’t worry!
Our team operates almost 24×7 to ensure that we always address your suggestions and resolve your concerns.
Check out our development roadmap to see what’s in store!
UDN Task Manager has three pricing options:
2. Social Tables
Another free event management platform is Social Tables. Its specialty is event diagramming, which lets you sort out the seating arrangements for your venue.
No event attendee goes seatless!
Social Table is also great for driving leads right from your event website. The software even has a mobile check-in app to speed up event registration.
So it’s perfect?
Sure, if you don’t mind the lack of to-dos, deadlines, or integrations with communication tools like Zoom , Gmail, etc.
Oh, and they also don’t have an Android app.
We feel you, Android users .
3. Wild Apricot
Up next is Wild Apricot.
Is anybody craving an apricot now? 😋
Well, cravings apart, Wild Apricot is an online event registration software and a good competitor on this list of free event management tools.
It provides the right tools for attendee engagement before, during, and after the event.
However, for an event management software, Wild Apricot has no way for you to assign tasks to your crew members.
Luckily, unlike Social Tables, the software has a mobile event app for both iOS and Android devices. But there’s a catch.
The mobile event app doesn’t come free. 🤷
Wild Apricot has six pricing options:
4. Ticket Tailor
Number four on the list is Ticket Tailor.
It bills itself as your go-to event management app for ticketing.
This event ticket app is one of the best you’ll find in the event management software market when it comes to selling tickets for both free and paid events.
Whether you’re fundraising, hosting an academic conference, or a party, you can sell tickets for all these events on Ticket Tailor.
Unfortunately, it’s no match for the other planning software.
You can’t plan an event or design a workflow with it. You can manage your event tickets and daily attendees, but that’s about it.
So if you’re looking for more, you may have to find an alternative.
Ticket Tailor has three pricing options:
5. Planning Pod
Planning Pod is an excellent event management software. Its key feature set helps with venue management and floor planning.
Whether it’s to engage attendees, manage check-ins, handle registration management, or online payment processing, Planning Pod aims to make it all simple.
However, what really bothers us is Planning Pod’s free version.
Which doesn’t exist.
We know. We know.
This is supposed to be a list of free tools.
But the tool’s pretty well-known, so we couldn’t leave it out!
Unfortunately, there are more problems.
Its basic plan only supports two events at a time.
So if you’re a beginner event manager with just two events, Planning Pod may work for you. For larger organizers or event professionals, your search for the right event management solution might not end here.
Planning Pod has three pricing options:
6. InEvent
InEvent is made of event professionals and A/V specialists inspired to push the boundaries of webinars and event technology.
As a global event management platform, InEvent’s software is able to aggregate fundamental data to measure ROI, control suppliers and manage budgets.
InEvent also has mobile apps for iOS and Android, not to mention the possibility of having your virtual meeting with your team in a workplace setting.
Because InEvent supports large corporations, they only offer a free trial of 30 days.
Make Every Event Eventful with UDN Task Manager
As event organizers, your plate is already full.
Every moment can feel like an inch away from chaos.
That’s why you need an event planning tool or a project management software that can put major event-related processes on autopilot.
Which is where UDN Task Manager comes in.
It’s incredibly powerful and adapts to all kinds of industries. Moreover, it’s highly customizable to help you in the places you’re falling behind.
Is it tracking workload distribution amongst your crew members? Setting up a workflow ? Assigning tasks to the event team?
UDN Task Manager can help you do it all on a single platform.
So get UDN Task Manager for free today , and host one successful event after another. Forever. 🤝
