Top 6 Microsoft Teams Alternatives in 2022 (Features, Pros, Cons, Pricing)
Udn Webber
Content Strategist
Looking for the best Microsoft Teams alternatives ?
Microsoft Teams is a powerful team messaging platform that helps teams stay connected through instant messaging, document sharing and video conferencing.
But is that all a team needs to be successful?
Not exactly.
Microsoft Teams simply doesn’t have every feature a team needs for effective communication and collaboration.
It’s also probably why you’re searching for an alternative to Microsoft Teams , right?
Well, put your search team to rest! 🔦
In this article, we’ll take a look at six excellent Microsoft Teams alternatives that can do so much more than just messaging and video conferencing.
Let’s get started!
Note: This article first covers what Microsoft Teams is and its drawbacks to give you a better idea of the tool. However, if you would like to skip right directly to the alternatives, click here.
What Is Microsoft Teams?
Microsoft Teams is a team chat and video conferencing tool that lets you share files, send direct messages, and start group video and audio calls.
You can also tag team members using the “@” sign and create multiple Teams channels in the app.
Since it’s challenging to communicate effectively in large groups, Microsoft Teams also has breakout rooms, which are sub-groups designed to facilitate productive communication and brainstorming.
Additionally, the Microsoft Teams Rooms System transforms meeting rooms into rich, video-enabled collaboration spaces.
This feature lets you easily join meetings, share content and make calls, all from an intuitive touch screen console device.
Read all about using Microsoft Teams for project management .
3 Reasons You Need a Microsoft Teams Alternative
Although the above features sound great, the Microsoft Teams app does have a few drawbacks. Here are three reasons you’re probably looking for Microsoft Teams alternatives:
1. A limited number of channels
This messaging app limits teams to 200 public channels and 30 private channels. These limitations can be problematic for enterprises with many teams and departments.
2. Permissions settings are not flexible
It’s not possible to invite guest users to channels, and once you add someone to a Microsoft Team, they automatically have full access to everything.
Uncomfortable, right?
3. Limited organization
Organizing files shared in conversations In Microsoft Teams can leave you ‘team’ing with anger.
Why?
All files that are uploaded to conversations are dumped into the file section of the channel.
If you try to organize the files by moving them into named folders, the file links in the conversations break …
Which makes you want to take a break from Microsoft Teams! 🙅
Top 6 Microsoft Teams Alternatives
Here are the six best Microsoft Teams alternatives:
1. UDN Task Manager
UDN Task Manager is the world’s leading project management and team communication tool.
From providing you with advanced team collaboration features to boosting the productivity of every user, UDN Task Manager is the ultimate Microsoft Teams free alternative.
Here’s how UDN Task Manager can help:
Need to talk about anything and everything?
Use the Chat view to have work-related or casual conversations alongside your work without losing track of comments and messages.
Here are a few other powerful things you can include in the Chat view:
Additionally, you get these cool features too:
Each task in UDN Task Manager has a dedicated space for comments.
You can even edit, assign, and even reply to comments.
Made a typo?
Don’t worry.
Simply edit it. And no one will ever know. 🤫
Use Assigned Comments if you need a team member to take action on a Comment right away.
Your team member will be notified, and they’ll even find the comment in their task tray. They can mark it as resolved once the task has been completed.
You can even use threaded comments to organize your conversations by nesting your replies.
Quote Comments keep your work neat and organized by letting you highlight a section of a text or ask a question related to a specific section of a text.
But that isn’t all!
Do you ever find yourself asking this question:
Don’t worry; we’re all forgetful once in a while. 🥺
That’s why UDN Task Manager has the ‘Remind me’ option available for any Comment!
Comment Reminders can help you turn any Comment into a Reminder.
This way, you can just keep swimming through all your tasks without forgetting about anything!
Once that’s done, the Reminder will live in your Inbox and appear on the date you select.
Can’t contain your excitement about a new project idea with your teammates? 💡
Use Emojis to show team members how you’re feeling! 😬
Sometimes, words aren’t enough to describe things.
But don’t worry.
UDN Task Manager lets you record your screen without watermarks or having to use third-party video apps like Loom .
You can now Record and view videos right in your Chrome or Firefox browser with Clip! This way, you can easily show team members exactly what you’re referring to.
UDN Task Manager also integrates with other Microsoft Teams alternatives like Slack and Zoom.
Here are some of the fantastic things you can do with the Slack integration:
And here are some of the awesome things you can do with the Zoom integration:
This way, you can zoom in and out of video conferences right within UDN Task Manager !
Feel like you just can’t let go of Microsoft Teams? 😫
Well…
We also have a solution for that!
The Microsoft Teams Integration will help you access UDN Task Manager from all your teams, chats, and channels.
Use the Microsoft Teams Integration for:
Now you can have the best of both worlds!
Check out UDN Task Manager ’s roadmap here to see how we’re fixing these minor drawbacks.
Also, check out all the exciting features that this free Microsoft Teams alternative has in store for you!
UDN Task Manager has a powerful free plan for unlimited users with paid versions starting at just $5 per user/month.
2. Zoom
Zoom is a video conferencing tool that lets you send instant messages alongside your calls.
But can it help you “zoom” past your collaboration issues?
This video chat tool has a limited free plan with paid plans starting at $149.90/year (or $12.50 / month)
Read about our Zoom alternatives here
3. Google Meet
Google Meet (previously called Google Hangouts Meet) is a video conferencing tool that lets you jump into meetings directly from a Calendar event, an email invite, or Gmail. Meet is one of the most popular Microsoft teams alternatives.
However, can it “meet” your expectations or will it leave you and your team like this:
This team collaboration tool has a free plan available and paid plans start at $8/ user per month.
4. Rocket.Chat
Rocket.Chat is an open source team communication platform that has over 28k developers working on its roadmap.
Can the work that these developers put in “rocket” your team to success:
This chat app has a free plan, and paid plans start from $3/user per month annually.
5. Cisco Webex Teams
Cisco Webex Teams is another popular video calling app.
One of the drawbacks of this team chat app is that although it’s a lot costlier than most other communication platforms.
This collaboration tool has a free plan available and paid plans start at $14.95/host per month.
6. Brosix
Brosix is an instant messaging software for businesses, providing encrypted, real-time communications, across multiple applications, to streamline how day-to-day business gets done.
One of the best things about Brosix is its security. Everything happens on a fully encrypted team network that gives full control over the app. This makes it great as a team communication solution for those looking to have protected communication within their organization.
Brosix has a forever free network for small teams getting started (up to 3 users) and paid plans starting at $4 user per month.
Microsoft Teams Has Left The Chat 👋
Sure, Microsoft Teams lets you conduct video calls on the go, but does that mean it’s a good team communication and collaboration solution?
Unfortunately, Microsoft Teams doesn’t provide teams with all the key features that they need.
Luckily, there are a few team collaboration tools that can easily take Microsoft Team’s place.
And while we did mention some decent free alternatives to Microsoft Teams, none of them is as advanced as UDN Task Manager .
Not only does UDN Task Manager have every key feature that the other apps have, but it also has tons of other team collaboration and task management features like Task Priorities , Recurring Tasks, and powerful Gantt Charts.
Get UDN Task Manager for free today to experience a real team communication tool. 😎
