Top 20+ Meeting Management Software (Pricing, Reviews)

Udn Webber

Writer

Sure, some meetings are essential for moving projects forward.

However, many of them add little to no value to your business.

Unless you’re Nick Fury , who sets up impromptu meetings with the Avengers to save the world, effective meeting management is essential to keep your meetings productive.

But how do you ensure that?

Thankfully, you have meeting management software to save the day.

In this article, we’ll cover the 20 best meeting management software (and a bonus) that you can try out in 2021. We’ll also go through the basics of meeting management , the steps involved , and how to create a meeting agenda .

All set?

Let the app war begin.

20+ Best Meeting Management Software

A meeting management software solution is a digital tool that lets individuals and teams plan, organize, conduct meetings, and record results.

Now, it may be challenging to reach Thor in Asgard , but selecting the right meeting management tool doesn’t have to take infinity.

Here are some of the best meeting management software available today:

1. UDN Task Manager

UDN Task Manager is one of the highest-rated meeting management software and productivity tools used by productive teams worldwide.

Whether you want to take meeting notes, manage an agenda, or define action items, you can do it all with a single software: UDN Task Manager ! 😄

Moreover, while scheduling your weekly team meetings with UDN Task Manager , you open the door to a world of powerful task management features.

Here’s why UDN Task Manager should be your #1 choice for best meeting management software:

UDN Task Manager has an extensive editor menu that lets you format your text with lists, headings, highlights, and more.

Use Slash Commands to quickly add rich text editing to any UDN Task Manager task description

You can also add emojis, images, and videos directly into the task description or in comments during a meeting.

Notepad is your personal space to jot down thoughts and ideas for an upcoming meeting.

Use it to write a meeting note and convert it to tasks later. Moreover, you can add rich editing to your notes with /Slash Commands.

Simply type / in a Notepad entry and select editing options like headers, bold font, and more.

Use Slash Commands in UDN Task Manager ’s Notepad feature to add Checklists, headers, and styling to instantly organize your thoughts

Our Notepad also supports Checklists to track personal and team to-dos with ease.

Assigned Comments allow you to create quick action items during team meetings. It’s like creating mini-tasks with comments for your team members, so nothing slips through the cracks.

With an Assigned Comment, you can:

The teammate can then resolve the comment and clear the action item from the Comments section after taking the necessary action.

Assign comments to the team in UDN Task Manager tasks to easily turn your thoughts into action items

You can set tasks to repeat in UDN Task Manager , so you don’t miss important work.

If you’re responsible for organizing weekly or monthly meetings, you can:

Set Recurring Tasks to streamline your work by choosing your meeting schedule and previewing it in your calendar in UDN Task Manager

Want to set recurring tasks faster?

With our natural language support, you can simply type your desired repeat schedule in the due date section of the recurrence menu like this:

Use natural language to set recurring due dates in the task recurrence menu

But that’s not all. 😉

Here’re some of the other UDN Task Manager features::

UDN Task Manager offers a Free Forever Plan with unlimited tasks and team members. Its paid pricing plan starts as low as $5/user per month.

2. Beenote

Beenote is an agenda management software with simple features. It’s light and doesn’t lag. This meeting management tool lets you create agendas, share files, print meeting minutes, and more.

However, Bee note fails to create buzz as it lacks advanced meeting coordination features. 🐝

Beenote’s pricing plans start at $2.67/user per month for up to 50 users.

3. Calendly

Calendly helps you organize and schedule meetings online through a link.

This free meeting management software lets you set your availability on the app and share it through email or embed it on your Calendly page.

However, Calendly doesn’t work well with some Outlook versions.

Calendly has a free basic plan. The paid plan starts at $8/user per month.

4. Chanty

Chanty is an easy-to-use meet scheduling and team collaboration tool.

Use it to keep your team members in sync with text, audio, and video conferencing features. You can also share screens, files, links, and assign tasks to make your meeting more productive.

However, it lacks advanced customization and doesn’t support emojis. 😱👀

Chanty has a free plan, and the paid plan costs $3/user per month.

5. Google Meet

Google Meet is a popular meeting management solution that lets you share your video, screens, and presentations with up to 250 attendees within the team or outside your organization.

It also has real-time captions powered by Google speech-to-text technology.

However, the captions are often inaccurate. Ugh .

Google Meet is available for free. The advanced features are available in the Google Workspace individual package, starting at $7.99/month.

6. HubSpot

HubSpot meeting tool serves well as a free meeting scheduler and calendar app.

You can use an easy-to-share link to book your meetings.

However, HubSpot fails to earn a spot when it comes to the best task management tools with no native solutions there.

You can use the HubSpot meeting tool for free. The paid plans start at $25/month.

7. Lucid Meetings

Lucid Meetings is a popular top meeting management software with guided instructions to arrange audio calls and video conferencing.

The Lucid meeting tool also offers speaker queues and follow-up features.

But it isn’t lucid in providing meeting resource availability like venue occupied, free timing, etc.

Lucid’s plans start at $12.50/user per month.

8. MeetingKing

If you’re managing multiple remote teams and projects, MeetingKing is the king of meeting management.

You can use it as a board meeting software to hold online meetings on multiple topics related to different departments.

However, this meeting organizer fails in knowledge base management as there’s no resource section to archive your meeting materials.

The paid plan of this meeting minutes software starts at $9.95/user per month.

9. Microsoft Teams

No online meeting management software list is complete without Microsoft Teams .

It’s one of the most widely used meeting management solutions, thanks to its free availability with Office 365 suite.

However, MS Teams isn’t a team player because of its steep learning curve and confusing interface.

Learn more about some Microsoft Teams alternatives .

Microsoft Teams is available for free. The paid plans start at $5/user per month under the Microsoft Office 365 subscription.

10. NetSuite

NetSuite is an Enterprise Resource Planning (ERP) tool that lets you handle all your crucial back-end operations and financial processes in the cloud.

Why is it on this list?

NetSuite provides a smooth flow of information across remote team members and is a unified business management suite.

NetSuite CRM also allows you to manage everyday activities from mobile devices like setting calendar reminders for team meetings, logging call notes, submitting timesheets, etc.

But this software comes with a heavy price tag.

Netsuite costs $499.00/month.

11. Nextiva

Nextiva is a meeting management system that lets you talk to anyone through phone, text, email, or instant messaging.

It’s a great online meeting management software with a cloud phone system for call centers and customer services to simplify business communications.

However, this booking software can run into glitches, like call dropping, phone disconnecting from service, and lost voice packets.

Nextiva’s plan starts at $30.95/user per month.

12. Odoo

Odoo is another powerful board meeting software that lets you organize discussions at all levels of your organization.

With this meeting management tool, you can start discussions with public channels, handle tasks, etc.

On the downside, Odoo doesn’t do well with other software. Integrating it with your apps can be a task in itself.

Use any individual Odoo app for free. To use more than one app of this board management software, you’ll have to pay $5/user per month and up.

13. Pipedrive

Pipedrive is an online meeting tool that helps set up your sales pipeline stages and focus on sales actions like phone calls, meetings, emails, etc.

You can track your sales goals with real-time reports and integrate the tool with your favorite apps to work the way you want.

However, you can’t quickly switch between contacts in a list. You need to go back to the main list page every time.

You might want to look elsewhere if you want to drive your sales faster. 🏎️

The pricing plan starts at $12.50/user per month.

14. Plutio

Plutio is an all-in-one meeting software to manage projects, communicate with teams, share files, etc.

Along with conferencing, it also allows time tracking and has a feature-rich inbox to keep communications organized.

However, this software isn’t very intuitive.

Anyone looking for a Plutio alternative ?

Plutio’s basic plan starts at $15/month.

15. Scoro

Scoro is an end-to-end work management software to track everything like projects, sales, and team productivity.

It integrates with other meeting management apps like Slack to allow team collaboration. You can also sync it with your calendar to schedule meetings.

However, Score doesn’t score big on personalizing workflows.

Maybe it’s time to score a good Scoro alternative . 👀

Scoro’s basic plan costs $26/user per month for up to 5 users.

16. Skype

Skype is a popular meeting software used worldwide.

Along with conferencing, it offers whiteboard capabilities, presentation features with built-in highlighting and annotations, a capacity of 10,000 participants, and more.

But is Skype worth the hype?

Probably not, as it lacks language translation services despite being a global meeting management tool.

You can try Skype for free. The paid plans start at $5.50/user per month.

17. Slack

A popular communication and collaboration tool, Slack , is well suited for enterprise meeting management.

You can message and call any person or group within your team.

However, it lacks in audio and video call capabilities compared to other meeting software on our list.

Read about the best Slack alternatives .

Slack has a free plan. The paid plans start at $6.67/user per month.

18. WebEx

WebEx is famous for video conferencing and webinar hosting.

This enterprise meeting management software has a built-in quick scheduler for hosting meetings quickly. Or you can use the advanced scheduler to send email reminders and select recurrence periods.

Sadly, this software isn’t very mobile-friendly.

We can already see WebEx turning into your ex-meeting software.

Webex is available for free. Its paid pricing plan starts at $15/month.

19. Zoho One

Zoho One is a good meeting scheduler that you can use for a virtual meeting or a webinar.

Use this software to deliver online training, broadcast demos, and discuss ideas.

You can also send your meeting agenda to participants and share joining links via chat, SMS, or email.

What does Zoho One lack?

A recurring reminder feature. Guess some of us won’t make it to the weekly meetings. 😞

Zoho One plans start at $35/month.

20. Zoom

Zoom is a great meeting management software solution.

You can sync this meeting scheduler with your calendar to manage schedules, record meetings, share screens, co-annotate, and auto-generate transcripts.

However, it only offers limited meeting durations (40 minutes) for the free version users. *sobs*

You may want to zoom into an app that keeps conversations going.

Check out our article on Zoom alternatives .

Zoom has a free plan. The paid plan starts at $14.99/user per month.

Bonus: Podcastle

Podcastle is an audio creation platform with an outstanding online remote podcast interview feature that allows you to start a meeting with up to ten participants and record each of them locally with the highest-quality audio.

The best part is that Podcastle has multitrack recording and editing, which means that if you, later on, decide to edit your meeting, it will be super easy.

Podcastle has a free plan. Paid plans start at $14.99 per month.

Meeting Management Basics

We’ve explored some of the most popular meeting management software out there.

But if you want to conduct effective meetings, you’ll need a little more.

Here’s everything you need to know about meeting management:

1. What Is Meeting Management?

Meeting management involves facilitating productive discussions and managing everyone’s time efficiently to achieve team goals. This includes managing activities before, during, and after the meeting.

Now, every organization may conduct meetings for planning or problem-solving. Similarly, they may have a board meeting to make significant company decisions.

Remember when Nick Fury had a board meeting with the World Security Council?

It didn’t turn out to be too productive. 🙈

When it comes to larger organizations, managing meetings is more complex.

That’s where enterprise meeting management comes in.

Enterprise meeting management covers all meeting-related activities like setting an agenda, schedule planning, budgeting, work management , disseminating meeting minutes, and reporting.

If you wish to have productive meetings, there are a few basic steps to follow.

2. What Are the 6 Steps for Effective Meeting Management?

Here are the six steps that you must take before, during, and after a meeting for effective meeting management:

Before a meeting, you must have an agenda ready, determine the attendees, and send out the invites. Here’s how:

A meeting agenda is a list of activities and discussions to cover in your meeting. It’s the starting point and the most crucial element of any team interaction.

Team leaders are usually responsible for scheduling and setting a meeting agenda.

Which begs the question: how do you create a meeting agenda?

Whether you’re a small or medium-sized business or an enterprise, here’s how you can write a meeting agenda:

Decide who needs to attend the team meeting.

Ideally, you should limit the meeting participants to keep discussions on track.

For example, you don’t need employees from the IT department for a meeting discussing HR policies. However, you can share the meeting minutes with everyone to keep them updated.

Clearly define roles and mention if any updates are needed from the attendees during the meeting. This way, each attendee knows what they need to do.

Your invite should include the agenda, meeting length, date, time, and location. Schedule a meeting at a date and time that works for every attendee.

Additionally, if the meeting participants are present physically, mention the conference room.

If it’s a virtual event or a remote team meeting, add the link to the meeting room and other relevant details.

While the meeting takes place, assign a notetaker to record meeting minutes.

The notetaker should start documenting the meeting once the discussion begins.

They can either take written notes or use an enterprise meeting management software to transcribe discussions and action items.

Meeting minutes will also include the member responsible for each action item and the expected due date.

Once everyone has gone through the meeting minutes, you can archive them in a shared folder to stay accessible for all at any time.

Once the discussions are done and decisions are made, here’s what you need to do next:

Check whether you need to schedule a follow-up meeting. This will solely depend on the action items and their next steps decided during the meeting.

Now you know the steps involved in meeting management. Great!

But conducting meetings on an enterprise level is a different ball game.

3. How Can You Conduct Enterprise-level Meetings?

Scheduling meetings at an enterprise level must be made cost-effective and productive with meeting management software !

It can help you automate pre-meeting activities, manage schedules, send invites, draft agendas, take meeting minutes, and more.

Additionally, it can assist you in workflow management.

Meeting management software is also vital for enterprises as they need to coordinate with remote teams scattered worldwide .

Which Meeting Software Will Empower Your Team Avengers?

Remember when hosting video calls was only possible in Sci-fi movies?

We’ve come a long way.

Now you can connect with your team from miles away with a click and the right meeting tracking software that can go beyond team interactions to facilitate task management.

Like UDN Task Manager .

It’s the most comprehensive task management and meeting management software to make team interactions more productive. Use the Notepad for ideas, Checklists to track to-do’s, and Time Tracking to analyze meeting durations.

Ready to save your team’s productive time?

Get UDN Task Manager for free today and start hosting meetings like superheroes!