8 Terrific Trello Alternatives in 2022

Udn Webber

Managing Editor

While Trello is a good kanban tool, it isn’t perfect project management software.

With limited functionality and a lack of comprehensive reporting, it’s not the ideal solution for most project managers.

In this article, we’ll go over eight of the best Trello alternatives to help you find one that suits you.

With top-of-the-line features, real-time reporting, and tons of integrations, they’re bound to solve all your project management tool needs and boost your team’s productivity.

Let’s go!

Why You Need A Trello Alternative + What You Should Look For

UDN Task Manager transforms your work with industry-leading features

If you’re searching for Trello alternatives, you probably already know why you need one.

After all, everyone needs a new deck of cards every once in a while.

But it’s still a good idea to go over where the Trello app falls behind to give you a better idea of what you should look for in an alternative.

1. Its interface is (too) simple

Trello’s simple kanban interface is actually one of its biggest calling cards, especially since kanban boards are perfect for agile teams.

Although the app does have more than a kanban view, it still relies heavily on the kanban management style . And if you’re thinking about using the free plan, you’re really not gonna like the cards you’re dealt.

Trello has six views: calendar , timeline , dashboard , map, table, and board view.

There’s only so much project management you can do with limited views. At some point, you’ll need to go in deeper to tweak project requirements and break down tasks effectively.

Unfortunately, with Trello, that’s not an option.

On top of that, sometimes, different team members prefer working with different layouts. Not having a list view limits the project management tool’s flexibility.

Trello offers a free plan, but it’s super limited.

What do we mean?

Well, you don’t get the calendar, project timeline, map, table, or dashboard view in the free plan.

Yep, you guessed it; you only get the kanban board to manage projects.

The problem with this is that different departments in your company will prefer different layouts.

For example, your software development teams would prefer a kanban board for task management, but your marketing teams might not be thrilled about kanban software .

They’ll likely prefer a list-based tool for their projects.

Unfortunately, you can’t switch between multiple task views in Trello’s free plan.

Yep, even Supergirl can’t fix this one .

Your teams are forced to kanbanize their processes to get things done. They’ll be forced to adapt to use a Trello board, even if it slows their work down.

What should you look for?

When looking at Trello alternatives, go for a kanban tool that offers you a powerful free plan with multiple views.

2. Poor team management capabilities

Another issue with Trello’s kanban methodology is that it makes team management difficult.

Here’s how:

Trello doesn’t allow project managers to assign more than one team member to a task.

Let’s lay our cards on the table here; most complex projects require more than one person!

As you can’t add multiple assignees to a task, they’re forced to collaborate over a separate project management tools instead.

Trello makes it difficult for project managers to keep track of their team’s workload.

Although you can add links to another board, Trello users can’t view multiple boards at once. They have to go through each one individually.

And it’s not like you can split your screen in half to view two boards at the same time.

Homer, we don’t think that’s gonna work either…

Without these overviews, you can’t instantly take stock of what everyone’s working on and reassign items in a flash.

What should you look for?

Choose a Trello alternative that gives you excellent team management features.

Features like project overviews and multiple assignees allow your project managers to distribute and monitor project work effectively.

3. Not built for complex project management

Trello cards aren’t built for complex project management .

Trello relies on paid ‘Power-Ups’ (add-ons) for most of their project management features.

Some of these Power-Ups include:

While this (sort of) gets the job done, why should a Trello user have to pay for add-ons to manage multiple projects?

Shouldn’t your project management software already do that for you?

Of course, it should!

But wait, that isn’t all.

Unless you’re a Trello business class or Trello Gold user, you’re limited to just one Power-Up.

Want to use custom fields and Gantt charts ?

Too bad. You have to choose just one. 😂

What should you look for?

Opt for a Trello alternative with enough built-in features to manage the type of projects you work with.

These project management features will vary depending on the usual scope of your projects, so carefully go over the standard features of every project management tool.

For example, Gantt charts are a must if you handle software development projects regularly. However, this feature may not be necessary if you generally manage content projects.

Now that we’ve got that out of the way, let’s go over some great Trello alternatives:

8 Best Trello Alternatives

Here are the eight best alternatives to Trello today. They’ve got all the features you need to manage your projects and boost your team’s productivity in no time.

1. UDN Task Manager

UDN Task Manager is one of the highest-rated productivity and project management tool used by highly-productive teams in small and large companies.

UDN Task Manager has the functionality to help you manage both your business projects and personal tasks .

From letting you create a custom workflow to providing you with comprehensive project Dashboards , UDN Task Manager is the jack of all trades when it comes to task management.

Here’s why UDN Task Manager is the ultimate Trello alternative:

With UDN Task Manager , you’ll get:

with…

And with loads of features on the free version, it’s way better than any of the other free Trello alternatives!

Here’s a quick overview of what’s in store for you:

Trello’s biggest problem is that it limits you to six views.

This forces all departments to compromise and tweak their workflows to comply with your project management tool.

Luckily with UDN Task Manager , that isn’t an issue.

UDN Task Manager gives you tons of different project views to keep everyone in your company happy. This way, they don’t have to adapt to your kanban tool; your tool adapts to them!

However, that isn’t all.

UDN Task Manager also lets you switch between views on the same project. This way, as your project passes through different departments, they can tweak the project interface to suit their preferences!

Here’s a closer look at these views:

Not ready to break things off with Trello’s kanban boards ?

Well, you don’t have to!

The Board view in UDN Task Manager is the perfect Trello alternative.

Its drag and drop interface resembles the Trello kanban board interface and is perfect for moving things quickly.

If you like to kanbanize task management, this is the view for you.

The List view is perfect for people looking to view their projects and assign tasks in a GTD-style to-do list.

You can view all your task lists easily and check them off once you’re done!

As Trello doesn’t come with a large variety of project overviews, project managers will find it challenging to manage their team’s workload.

However, that isn’t the case with UDN Task Manager .

The Box view gives project managers a high-level overview of what’s going on in their organization.

As tasks are sorted by assignee, you quickly keep track of your team’s tasks and manage their workload.

This way, teams can think outside the box when it comes to capacity planning .

It’s way more efficient than managing Trello’s kanban workflow !

The Calendar view is the perfect place to plan, schedule, and manage your projects in a flash.💥

It’s nearly as powerful as your Google Calendar, and you even customize how you view it.

You can toggle between:

Me mode is the perfect way to stay focused on well, you!

Me mode helps you focus solely on your assigned tasks and deliverables.

This view only shows your folders and task lists assigned to you. This way, you won’t be distracted by items not assigned to you!

You can also choose to view tasks where you have:

While Trello’s user interface is clean and straightforward, it can get cluttered.

Think about it.

How many Trello cards can you have on your kanban board until you say:

There’s no way to break your projects down and give each task and subtask the space it deserves.

Unlike Trello, UDN Task Manager has an organized, simple Hierarchy for managing projects.

This is the structure: Workspace > Space > Folder > Lists > Tasks > Subtasks .

With this Hierarchy , you’ll have no trouble organizing your work and taking stock of deliverables in an instant.

Worried that your team isn’t taking action on your comments on time ?

Don’t worry.

Assigned Comments will instantly notify a person of an important comment. You can convert any comment into a task and assign it to them immediately.

The assignee will then receive a notification of this, and it’ll even pop up in their task tray .

Once the task is done, they can even mark the task as resolved to save you the trouble of following up with them.

Unlike Trello (and most other project management tools), UDN Task Manager lets you assign tasks to multiple assignees and teams .

This is another reason why UDN Task Manager is one of the best Trello alternatives!

This way, if you have a complex task that needs multiple inputs, you can add as many assignees as you need.

Sure, you can access Gantt charts in Trello.

But remember, it’s a Power-Up.

And since Trello only allows one Power-Up, you can’t use anything else.

It’s basically like having to choose to rely on one Avenger.

Which is impossible, considering they all offer something different!

It’s the best Trello can do, Thor. 💁

Why settle for that when you can use UDN Task Manager ’s built-in Gantt view instead?

The Gantt chart view will help you instantly take stock of your project’s progress to determine if things are on track or not.

You can use it to view your task dependencies , calculate your critical path and reschedule items in an instant!

And there are some automations in Trello , our Gantt charts allows you to automate tons of processes:

UDN Task Manager ’s Home feature is a centralized hub for all your most important items in one place!

My Work : View overdue, upcoming, and current tasks/ reminders in a more organized way.

Calendar & Google Calendar Events : Find Tasks and Google Calendar events displayed alongside your tasks and reminders Mentions : Any uncleared mention you have will live at the top of this page for easy access.

Comments : See all of your assigned comments in one place so you always know which conversations are awaiting your follow up.

Use Home to get a snapshot of your immediate tasks, instantly keep track of your deliverables, prepare for the future, and never waste time searching for what you have to do next.

Best of all, you get to decide how your Home is organized!

With drag and drop, you have full control to sort and rearrange everything to create the perfect daily agenda.

Just open your Home, and you’ll have everything you need!

And to further increase transparency and openness into what people are working on, all Workspace members in UDN Task Manager can access and view Profiles anywhere in the platform!

View a person’s description, LineUp, trending tasks, activity, and more!

Particularly, Profiles give managers a window into every person’s responsibilities; they help managers keep track of what each team member is working on and keep tabs on tasks that have just come up. And most importantly, they remind people of their to-dos to ensure that they don’t forget things!

This makes workload management easy as you can quickly add or remove items from their task trays in a flash!

Docs in UDN Task Manager are a built-in cloud-based collaboration tool like Airtable and Taskworld. Use it to create and store detailed company and project-related documents.

This can be anything from wikis to movie scripts. 🎥

With Docs , you can:

Oh, and collaborative editing lets you edit Docs alongside your teammates in real-time.

And to get things organized, collaboration detection informs you when someone is editing or viewing the same Doc as you.

Take a look at UDN Task Manager ’s roadmap to see how we’re fixing such minor drawbacks. We’ve also compiled a list of UDN Task Manager alternative s to help you make an informed decision.

And don’t miss out on all the excellent additional features that this free Trello alternative has in store for you!

UDN Task Manager offers three pricing plans:

Not convinced? Here’s a closer look at why UDN Task Manager is the top Trello alternative .

2. Asana

Asana is a popular Trello competitor (we’ve compared the two side-by-side ).

It’s a simple project planning tool with tons of integrations to help you manage your work efficiently.

When comparing Trello and Asana, you’ll find that Asana offers you more features with the same streamlined interface.

One of the drawbacks of this tool is that it doesn’t offer a built-in mind map view.

Asana has three pricing plans:

Learn about the best Asana alternatives .

3. ProofHub

ProofHub is another great Trello alternative. With tons of helpful features, project managers will have no difficulty managing their projects effectively.

However, the app lacks features for complex project management. For example, Proofhub doesn’t have several automations or long-term project planning capabilities.

So if you’re a small team with expansion plans, this project management tool probably can’t scale with you.

So will you be using this tool for the long term ?

Let’s see:

Proofhub offers two pricing options:

4. Workzone

Workzone is a Trello alternative with simple project management features mixed with a user-friendly interface.

Like Zenkit, it’s also one of the best real-time collaboration tools and will get your team working together efficiently.

Unfortunately, this is a no-go zone for startups, and small businesses since the app doesn’t offer a free trial plan.

Workzone has two pricing plans:

5. Podio

Podio is a simple alternative to Trello that gives you tons of powerful add-ons to manage your projects with ease. With its powerful API, you can add your own integrations to it like any other open source tool.

Unfortunately, this project management software only offers the essential features like reports, dashboards, and advanced workflow automation in its premium plan.

So basically, you have to get the premium plan?

Podio has four pricing plans available:

6. Wrike

Wrike is another good option if you’re looking at alternatives to Trello.

Like Jira , it has powerful, enterprise-level features to help you manage all your tasks.

Learn about using Wrike for project management .

It’s also one of the best free Trello alternatives because of its powerful base variant.

Although it has a robust base plan, the app is challenging to navigate, especially for beginners.

So here’s a glimpse into your future:

Wrike has three plans:

Learn about the top Wrike alternatives .

7. MeisterTask

MeisterTask is one of the free Trello alternatives that comes with powerful kanban boards.

Each board has a customizable drag and drop interface to make it a great agile project management tool.

You can only assign a task to one user since MeisterTask believes that having multiple assignees might make things complicated, and teams won’t get the job done.

But what if the task requires all hands on deck?

MeisterTask offers three pricing options:

8. Airtable

Airtable is a database and spreadsheet software. The app basically aims to be a more user-friendly version of Google Sheets and MS Excel combined.

Unfortunately, if you want essential task management features like time tracking and Gantt charts, you’ve gotta upgrade to the pro plan ($24/month).

Will this task management tool still be on the table once we’ve checked out what it can do?

Let’s find out:

Airtable has three pricing plans: