What Is Project Integration Management? (Ultimate Guide)

Udn Webber

Content Manager

Curious about project integration management ?

While it might sound complicated, project integration management is simply tying together the various parts of your project work.

It’s like assembling Ikea furniture.

Except that project integration management is far easier than it looks, not the other way around.

In this article, we’ll cover what project integration management is, why you need it, the steps that go into it , and its key benefits.

We’ll also highlight how a project management tool makes integrated project management a breeze.

Let’s roll.

What Is Project Integration Management?

Project integration management refers to the processes and activities that coordinate all elements of your project. It’s particularly useful when your project involves cross-functional teams and would benefit from a more unified approach to project management.

In other words, integrated project management (IPM) is everything you do to make sure that the bits and parts of your project work together.

Sort of like what Nick Fury did for the Avengers!

Under IPM, you identify, define, integrate, and coordinate an organization’s set of individual processes like work divisions, procurements, deliverables, and so on.

And sometimes, this means making trade-offs between any competing objective and process group within your organization.

What Is The Purpose Of Integrated Project Management?

In conventional projects , it’s pretty standard for teams from various departments to work together. And you might expect a pretty consistent and integrated approach to project management across these teams as they all work towards a shared goal.

Nope!

Most teams function in silos of their own making.

It’s like they’re on separate islands, isolated by radio silence.

Yep, terrible news for your project and organization.

Luckily, this is precisely what project integration management helps put an end to.

No more working in silos or islands.

With an integrated project management approach, you can add stability and unity to:

Let’s go into how you can set that up:

What Are The Six Project Integration Management Processes?

There are six crucial steps in project integration management:

Here’s a better look at each of those project integration management processes:

1. Create a project charter

Defining the project charter is usually the first step in your project integration journey.

A charter is a short document listing the scope , project deliverables, information on the stakeholder and project sponsor, and other necessary knowledge like the budget and risks.

It’s a critical organizational process asset that formally recognizes the existence of a project and authorizes the project manager’s use of company resources for project activities. It’s the easiest way to get everyone on the same page about the project from the start.

Think that the project charter as a contract of sorts, one that’s binding throughout the project life cycle.

Or as it’s said on Game of Thrones:

“In the sight of the Seven, I hereby seal these two entities: the project and project manager.

From this day, until the end of the project, you belong to each other.”

At least that’s what we think they said.

To create a project charter , you must first have enough knowledge of the:

Once everything you need is available, you can create a project charter.

But where do you create one?

Sure, you can do it the really hard way with tools like Excel or Word.

Or you can take the easy (and smart) route and create the charter using UDN Task Manager Docs .

Wait, what’s UDN Task Manager ?

UDN Task Manager is one of the world’s highest-rated project management software used by high-performing teams to manage projects effectively.

Did we mention that it’s also free ?

Cha-ching!

Use UDN Task Manager Docs to build internal and external documents, wikis, knowledge bases, and so much more.

Creating a project charter with Docs is a breeze.

And once you’ve typed in all necessary information into a document, you can easily:

For more information about project charters, check out these articles:

2. Develop a project management plan

Developing an integrated plan is probably the most crucial step of all in the project management process.

Without a proper project management plan , you could end up in absolute chaos.

Unclear goals, missed deadlines, inaccurate budget estimates… the list is endless.

On the other hand, a well-curated project plan will help you breeze past your deadlines with ease. It’ll give all your project departments an idea of what to follow and how to coordinate together over work.

But what’s a project management plan?

The project management plan is a comprehensive list of all the project processes and steps to guide you to project completion.

Think of it as a plan for plans.

A project management plan can include any knowledge area like a:

Read more about these plans.

Compared to the project charter, a project plan is a far more detailed project document since it covers all aspects of the project delivery.

The project management plan describes the elements of your project charter, such as the:

But unless you’re Dr. Strange, creating plans within plans within plans on your own isn’t going to be easy.

Making a project management plan is fairly complicated, but it doesn’t have to be outright nerve-racking.

With project management software like UDN Task Manager , project planning might just become your favorite pastime.

With UDN Task Manager , you can:

3. Manage project execution

Project execution is inarguably the I-want-to-pull-out-my-hair stage. It’s often the longest and most complex stage in your project life cycle where you execute your perfectly made plan.

And most teams invariably find themselves feeling like this:

Once your project plan is ready, remain proactive to ensure that your project execution actually goes according to plan. Actively keep track of things to ensure that all your project teams and departments have everything they need to collaborate effectively.

Remember, as a project manager , you’re the one calling shots during the project execution stage.

And the execution stage of the project integration management process usually involves:

Feels like a drag?

No problem!

With UDN Task Manager , executing a project master plan has never been easier:

Get as detailed and creative as you wish!

4. Monitor project work

When you’re neck-deep in work, it’s easy to lose sight of how far you’ve come, or how much needs to be accomplished.

For effective project management, you must regularly monitor the project performance and compare it to an established project baseline. It’s also important to monitor how well everyone is working together and if your project departments are as unified as you wanted them to be.

Ask questions like:

Without the right tool, answering such questions and acting on them is impossible.

But with the right tool like UDN Task Manager , it’s a piece of cake.

This project management tool allows you to:

These project monitoring features help you quickly identify possible issues, give a heads-up to your project team, and modify the project plan accordingly.

5. Perform change control

With any project, you’ll have to deal with unexpected unknowns .

These are things that are beyond immediate project control and can derail project progress.

Don’t worry. It’s all part of the game.

You just need a system within your integration management strategy to address things like a stakeholder requesting additional modifications, and resource unavailability.

An integrated change control process that can conveniently process and approve a change request is essential. It’s one of the smartest ways to ensure that your processes remain unified and connected, irrespective of any project hiccups along the way.

But how do you do that?

While having a document stating the change request can help you, it can’t handle the magnitude and frequency of most impromptu changes that can arise.

Alternatively, you can simply send emails back and forth over approved changes.

However, not only is this super slow, but it’ll be hard to maintain accountability for integrated change control.

UDN Task Manager solves this dilemma in change management through its:

6. Close the project

After all your hard work, your project’s finally complete, and it’s time to say the magic words, “Close project!”

But hang on, there are still things you may want to review:

Kick back. Have a cup of coffee in hand. And reflect.

Now, you need to take the time to talk to your project team members and the relevant stakeholders. Give them a tour of the tasks tackled and milestones achieved. It’s a great way to get unified feedback on what you can improve on for future projects.

You’ll also need to forward project completion documents to your client, including any important attachments, billing details, user-manuals, etc.

UDN Task Manager ’s perfect for all these use cases:

There you go, all six steps in doing a great job with project integration management.

What Are The Benefits Of Implementing Project Integration Management?

We’ve talked about everything regarding integrated project management except for one thing.

What’s in it for you?

The key benefits of implementing integrated project management are:

Conclusion

From creating a project charter to closing the project successfully, integrated project management helps you coordinate the different parts of a project efficiently.

But you can’t integrate all the parts of a project on your own.

For successful project integration management, you need project management software like UDN Task Manager .

With tons of features , from capacity planning to remote project management , UDN Task Manager can help you on all fronts of integrated project delivery.

Get UDN Task Manager for free today and connect everything in your project space in no time!